Financial Goals for 2009-2010

As noted in the post above, the board is striving to focus more time and attention on ends (what needs to be accomplished) and less on management.  We are establishing ends in three areas: Student Achievement, Finances, and Relationships with Stakeholders.

At our board work session on Wednesday, August 19, we discussed what needs to be achieved this year in the area of district finances.  At our meeting on September 2, we will Student Achievement and Stakeholder Relations.

Here is a brief summary of the Financial “Ends” we discussed – as proposed by Superintendent Don Haddad and his leadership team.

1.  Maintain a General Fund balance to meet TABOR and Contingency reserves and meet all other statutory reserve requirements in the budget process.

             FY10 Tabor Reserve (3%)                               $5,209,000

             General Fund Contingency Reserve (2%)   $3,472,666

             FY10 TABOR and Contingency Reserve:    $8,681,999

My Notes:  These reserves do not include reserves from the MLO that are earmarked for specific initiatives such as technology, focus schools, or keeping class sizes small.

2.  Increase budget allocated to Direct Instruction from approximately 63% to 65% for FY11.

First year goal: Reach agreement with school board, administration, community budget advisory committee and employee groups on the definition of Direct Instruction (what exactly counts as money spent on instruction).  Perform an internal review of the FY10 budget to determine the current allocation to direct instruction.  Propose FY11 budget to reach either 65% goal or a 2% increase in direct instruction budget allocation, whichever is less.

MY Notes: Agreeing on definition is important so that the  merits of this goal can be better understood and analyzed.

We also discussed several initiatives that district staff will be working on in the coming year that are related to these “ends” and the district’s finances.

1.  Develop and implement a long range funding process for operating and capital needs to use for FY11 budget planning that meets the following criteria:

a. Involvement by every school and department with input from staff, parents and community members.

b.  Stakeholder prioritization process and feedback to participants.

c.   Opportunity for community budget advisory committee and school board to  examine district- wide budget priorities together in a timely planning cycle.

My Notes:  Discussed need to examine how we think about technology in the budgeting process.  Historically it has been thought of as a capital investment.  Role technology plays  in instructions suggests it should be thought as an operational expense.

2. Improve district-wide accountability for spending and resource allocation though the establishment and implementation of systemic guidelines and protocols in the following areas:

  1. District cell phones
  2. Food purchases
  3. Petty cash handling
  4. Procurement card usage and approvals
  5. Purchasing authority limits
  6. Gift and gift card purchases
  7. Consultant contracts

 3. Improve vendor access to SVVSD

  1. Post how to do business with St. Vrain on web
  2. Create a user-friendly vendor guide for distribution
  3. Post vendor applications
  4. Refine purchasing processes to maximize savings and expedite work using standing order contractors and cooperative bids

4. Improve Charter School Monitoring and Accountability

  1. Establish separation of charter schools within IFAS (the district’s financial accounting software)
  2. Begin quarterly meetings with charter school administrators
  3. Improve contract oversight and accountability (as evidenced in audit reports)
  4. Review application process, forms and contracts and revise as necessary to meet new state requirements

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Blog technical note: Having trouble with formatting on this post.

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